Finance Associate - Invoice Validation

About the role

A U.S.-based apparel importer and distributor is hiring a Finance Associate for invoice validation in Panama City, working on a hybrid basis (Monday to Thursday on site, Friday working from home). The role covers vouchers, AP wires and payment readiness, chargebacks, and logistics and operational invoices such as warehouse, drayage, couriers, import, demurrage and marketing. Recent graduates are welcome to apply.

Key responsibilities

• Review incoming invoices for completeness, accuracy and compliance with company policies and contractual terms.
• Verify vendor information, PO/reference numbers, item or service descriptions, quantities, rates and prices, and applicable taxes.
• Cross-check invoices against purchase orders, delivery receipts, contracts, rate cards and approvals.
• Flag discrepancies such as missing backup, pricing mismatches, duplicates, incorrect taxes or missing approvals, and coordinate resolution with procurement, receiving or vendors.
• Ensure proper approval before payment, monitor invoice status and track SLA adherence.
• Identify potential fraud or suspicious activity and escalate as required.
• Maintain audit-ready records and support internal and external audits.

Required profile

• Bachelor's degree in Finance, Business Administration, Supply Chain, Logistics or equivalent.
• Experience in a high-volume invoice processing or accounts payable environment.
• Strong attention to detail and analytical skills, able to work in a fast-paced environment and meet deadlines.
• Preferred: non-Panamanian.

Required skills

• Excel: sorting, filtering, formulas and conditional formatting.

What we offer

• Quarterly performance incentives and referral bonuses.
• Monthly team engagement activities.
• Competitive compensation and growth opportunities.