Administrative Officer – UCLA Semiconductor Research Hub

About the role

The UCLA Semiconductor Research Hub is a collaborative initiative linking faculty, students, and industry partners in semiconductor research and workforce development. Reporting to the Executive Director and Faculty Director, the Administrative Officer provides essential operational support to ensure smooth research, partnership, and funding activities.

Key responsibilities

• Coordinate Hub operations, including internal funding processes, member communications, and governance workflows.
• Track financial commitments, allocations, transfers, receivables, and in‑kind contributions.
• Prepare and deliver reports on funding, spending, and programmatic activities.
• Manage invoicing for industry partners and oversee workshop logistics.
• Support visibility and follow‑through of faculty research award expenditures at the Hub level.

Required profile

• 3–5 years of relevant administrative or operational experience.
• Strong organizational judgment and polished written and verbal communication skills.
• Ability to follow up diligently and manage multiple stakeholders, including faculty leaders, university administrators, industry members, and external partners.

Required skills

• Experience with financial tracking and reporting.
• Proficiency in coordinating complex administrative workflows.
• Familiarity with university or research‑center administrative processes.

What we offer

• Competitive salary within UCLA’s full pay range.
• Comprehensive benefits package starting day one.
• Opportunity to work at a leading research hub with high‑visibility impact.