Office Manager for Business Brokerage & Acquisitions

About the role

We are seeking a highly organized, reliable Office Manager to support the daily operations of our business brokerage and acquisitions firm. The role involves maintaining our CRM, handling client communications, and ensuring all administrative tasks are completed accurately and on time.

Key responsibilities

• Manage day‑to‑day administrative tasks, organize documents, and keep company records up to date.
• Update and maintain the CRM system, track leads, client interactions, and ensure timely follow‑ups.
• Respond to emails and messages, communicate professionally with clients and prospects, and coordinate follow‑ups.
• Track incoming leads, update lead statuses, and organize prospect information.
• Coordinate meetings, manage calendars, send reminders, and schedule calls with clients and business owners.
• Organize digital files, assist with preparing and tracking paperwork, and support overall operations.

Required profile

• Strong organizational and time‑management abilities.
• Excellent written and verbal English communication skills.
• Ability to manage multiple priorities independently and work proactively.
• Professional, dependable, responsive, and comfortable learning new software.

Required skills

• Experience with CRM platforms.
• Proficiency in spreadsheets.
• Email and calendar management.