Administrative Assistant – Office Operations Support

About the role

Under the supervision of the Administrative Associate, the Administrative Assistant provides comprehensive administrative and logistical support to ensure smooth office operations at UN Women’s Regional Office in Panama City.

Key responsibilities

• Coordinate shipments, customs clearance, and prepare related documentation.
• Arrange travel, hotel reservations, visas, and process travel authorizations.
• Maintain supplier profiles, process purchase orders, micropurchases, and evaluate quotations.
• Manage office supplies, asset records, and support annual asset verification.
• Provide administrative assistance for conferences, workshops, and security assessments.

Required profile

• Secondary education required; Bachelor’s degree in business or public administration desirable.
• At least five years of progressive experience in administration, procurement, HR, or logistics.
• Experience with United Nations or similar international organizations is an asset.
• Working knowledge of English and fluency in Spanish.

Required skills

• Proficiency in MS Word and MS Excel.
• Familiarity with ERP systems, preferably Oracle Cloud.
• Experience using the Quantum procurement system.
• Strong organizational and record‑keeping abilities.