Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support the founder of a fast‑growing home‑services company. The role focuses on streamlining invoicing, collections and daily administrative tasks while providing seamless phone and customer support.

Key responsibilities

• Follow up on past‑due invoices, track aging accounts receivable and request missing client documentation (W‑9, 1099, etc.).
• Provide phone coverage, handle customer service inquiries and assist with dispatch scheduling for field technicians.
• Process incoming web forms, lead inquiries and general email correspondence.
• Liaise with the website developer to coordinate updates, tweaks and changes.
• Perform routine administrative duties to free up the business owner’s time.

Required profile

• Flawless, near‑native English fluency and confidence speaking with American clients about financial matters.
• Assertive, professional communication style, comfortable making outbound collection calls.
• Tech‑savvy learner who quickly adapts to multiple software platforms, scheduling tools and CRM systems.
• Familiarity with Facebook and other social‑media channels is a plus.

Required skills

• CRM

What we offer

• Full‑time position with a competitive monthly salary of $2,000‑$2,500.
• Flexible work schedule within 8 am‑5 pm EST, Monday‑Friday.
• Opportunity to grow with a profitable, nine‑year‑old company.