Events Coordinator

About the role

An organized, proactive Events Coordinator is sought to bring the company's properties and brand to life through memorable in-person and virtual experiences. The role covers planning, budgets and guest experience, working with vendors and cross-functional teams.

Key responsibilities

• Plan, coordinate and execute property launches, broker events, groundbreaking ceremonies, exhibitions and community activations.
• Organize virtual events and webinars, including meeting setup, registration, breakout rooms, polls, screen sharing and attendee support.
• Develop timelines, checklists and run-of-show documents to keep teams and vendors aligned.
• Travel to support external events and trade shows, overseeing setup, execution and breakdown.
• Troubleshoot issues and adjust plans so events run smoothly.
• Research and coordinate venues, catering, audiovisual services, signage, permits, décor and event staffing.
• Obtain vendor proposals, coordinate bookings and track deliverables and deadlines.
• Manage room reservations, guest lists, RSVPs and attendee communications, and arrange speakers, special guests and VIPs.
• Maintain event calendars and project management records, and coordinate invitations, signage and presentations with marketing and design teams.
• Coordinate production and delivery of brochures, presentations and promotional items.
• Track budgets and expenses, process invoices and flag potential overruns.
• Prepare post-event recaps and gather feedback to measure return on investment.

Required profile

• 2+ years of experience in event coordination, event marketing, hospitality or a related role.
• Experience with in-person and virtual events; real estate, property development or broker-facing events is a plus.
• Bachelor's degree in marketing, communications, hospitality or a related field preferred, or equivalent practical experience.
• Availability to travel and to work occasional evenings or weekends.

Required skills

• Strong organizational and project management skills, able to handle multiple events and competing deadlines.
• Excellent written and verbal communication in English and Spanish.
• Ability to collaborate across teams, take initiative and solve problems under pressure.