Administrative Assistant

About the role

The International Organization for Migration (IOM) is seeking an Administrative Assistant to support the Panama Country Office. Reporting to the National Project Officer and Project Coordinator, the role ensures smooth office operations and provides logistical support for meetings, travel, and documentation.

Key responsibilities

• Provide office, administrative and logistics support for meetings, committees and conferences.
• Process incoming mail, track pending actions and draft routine correspondence.
• Prepare travel arrangements, hotel bookings and related authorizations for staff.
• Monitor office consumables, manage stock levels and coordinate restocking.
• Maintain electronic and paper filing systems, update databases and create spreadsheets and presentations.

Required profile

• High school diploma with four years relevant experience, or a Bachelor’s degree in Business Administration (or related field) with two years relevant experience.
• Attention to detail, ability to organise paperwork methodically and discretion in handling confidential information.
• Fluency in Spanish (oral and written) and working knowledge of English.

Required skills

• Proficiency in Microsoft Office applications: Word, Excel, PowerPoint, Outlook and email.