Administrative Assistant

About the role

Johnson & Johnson is seeking an Administrative Assistant to provide routine yet essential support to internal teams in Panama. The role ensures accurate, timely, and high‑quality administrative deliverables while upholding the company’s professional standards.

Key responsibilities

• Manage agendas and complex calendars for executives and teams.
• Process general system requests and coordinate travel arrangements.
• Prepare and reconcile expense reports.
• Organize internal meetings, including venue, materials, and technology support.
• Draft communications with employees, management, external contacts, and vendors.
• Record data and assist in preparing presentation materials and documentation.

Required profile

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
• Demonstrated ability to handle confidential information with discretion.
• Strong written and verbal communication skills in English and Spanish.
• Independent judgment, proactive problem‑solving, and meticulous attention to detail.

Required skills

• Advanced proficiency with Microsoft Outlook, Excel, and PowerPoint.
• Expertise in the broader Microsoft Office Suite.
• Experience using digital productivity tools such as Microsoft Copilot or comparable technologies.