Administration Coordinator

About the role

The Administration Coordinator is responsible for implementing and managing administrative procedures and processes across the Americas Regional Office. The role ensures efficient systems management, supports internal and external stakeholders, and provides strategic advice on administrative matters.

Key responsibilities

• Implement and review administrative policies, ensuring compliance with global standards and audit recommendations.
• Prepare, monitor and control the administration budget, overseeing procurement, asset management and cost‑effective shared services.
• Manage facilities, fleet, security arrangements and event logistics, ensuring optimal use of office space and timely payment of utilities.
• Oversee accommodation and international mobility services, including lease agreements and staff relocation processes.
• Supervise the regional filing system, archive management and training of country offices on records handling.
• Lead the Administration Unit team, conduct performance reviews, and coordinate staff meetings to monitor progress against the annual plan.

Required profile

• Proven experience in coordinating administrative functions within an international or humanitarian organization.
• Strong knowledge of risk management, internal controls and budget administration.
• Ability to supervise staff, manage contracts and ensure compliance with procurement and conflict‑of‑interest policies.
• Excellent organizational skills with a focus on cost‑effectiveness and service quality.