Transaction Coordinator

About the role

We are seeking a proactive, detail‑oriented Transaction Coordinator to oversee short‑term rental (STR) real‑estate deals from lead generation to closing. The role focuses on managing Zillow‑derived leads, coordinating with agents, buyers, sellers, and third‑party vendors, and ensuring every transaction moves smoothly through each milestone.

Key responsibilities

• Coordinate end‑to‑end STR transactions, from initial lead to closing.
• Draft, review, and manage purchase agreements and related contracts.
• Track and follow up on Zillow‑generated leads to support conversion.
• Serve as the primary communication hub among co‑broking agents, buyers, sellers, lenders, title companies, inspectors, and other vendors.
• Schedule and monitor home inspections, appraisals, and due‑diligence activities.
• Ensure all documentation is complete, accurate, and submitted on time.
• Maintain organized transaction records and keep CRM systems up to date.
• Monitor deadlines, contingencies, and closing timelines to keep deals on track.

Required profile

• Proven experience in real‑estate transaction coordination, preferably with STR properties.
• Strong understanding of contracts, real‑estate documentation, and closing processes.
• Experience using Zillow or similar online lead‑generation platforms.
• Excellent communication skills and ability to manage multiple stakeholders.
• High attention to detail and strong organizational abilities.
• Comfortable working in a fast‑paced, deadline‑driven environment.

Required skills

• CRM tools
• Zillow lead‑generation platform

What we offer

• Opportunity to work in a fast‑growing STR real‑estate segment.
• Collaboration with experienced investors and agents.
• High‑volume deal flow driven by Zillow leads.