Project Financial and Administrative Assistant

About the role

The Project Financial and Administrative Assistant will support the implementation of UNEP projects in Panama by managing finance, procurement, human‑resources and administrative processes. The role ensures that project budgets, agreements and reporting meet donor and partner requirements.

Key responsibilities

• Monitor project budget execution and prepare financial reports for donors such as GEF and the EU.
• Draft, process and register agreements with implementing partners, obtaining necessary clearances.
• Manage the full grant life‑cycle in the Umoja ERP system, including partner registration, fund commitments and payment requests.
• Support recruitment, remuneration and travel administration for project staff.
• Coordinate procurement activities, from drafting Terms of Reference to evaluating quotations and preparing comparative tables.
• Process payments, maintain expense documentation and ensure timely disbursements.
• Maintain project document databases and assist with logistics for online and in‑person events.
• Provide financial troubleshooting advice within Umoja and support high‑level meetings and missions.
• Assist with operational and financial project closure.

Required profile

• Relevant experience in project finance, administration or procurement, preferably within an international organization.
• Familiarity with donor reporting standards and grant management procedures.
• Strong organizational skills and ability to work with multiple stakeholders.

Required skills

• Proficiency with the Umoja ERP system.