Proposal Coordinator II

About the role

The Proposal Coordinator II supports business development by independently coordinating, developing, and submitting high‑quality, compliant proposal deliverables. This position manages end‑to‑end proposal workstreams, aligns cross‑functional contributors, and ensures proposals meet client requirements and evaluation criteria.

Key responsibilities

• Prepare bid/no‑bid summaries and draft task matrices to guide proposal teams.
• Develop, assemble, and manage proposal content using Qvidian, ensuring continuity and compliance.
• Audit Qvidian content for scope duplication and coordinate template improvements.
• Track Q&A, addenda, and clarifications, updating proposals as requirements evolve.
• Submit proposals, manage post‑submission activities such as clarifications and BAFOs.
• Lead workstreams, coordinating inputs from LOBs, Finance, Safety, IT, HR, and Operations.
• Maintain project plans and Microsoft Teams chats, schedule progress calls and color‑team reviews.
• Enter and update opportunities in Salesforce, document outcomes, and organize debriefs.
• Maintain RFP folders on SharePoint, upload contracts to Conga, and manage vendor registrations on procurement portals.

Required profile

• Demonstrated ownership and judgment in managing multiple concurrent pursuits.
• Strong attention to detail and ability to ensure accuracy and consistency across documents.
• Experience collaborating with cross‑functional teams and meeting tight deadlines.

Required skills

• Qvidian
• Microsoft Teams
• Salesforce
• SharePoint
• Conga