International Operations Specialist

About the role

The International Operations Specialist will oversee facility and office services for our Panama location, ensuring operational continuity, compliance, and cost efficiency. This role supports strategic initiatives such as conventions, category promotions, and creative collateral while maintaining high standards of safety and vendor performance.

Key responsibilities

• Lead office operations, managing Opex/Capex budgets, vendor standards, corporate policy compliance, and safety readiness.
• Prepare, analyse, and present reports, dashboards and job aids to support office functions.
• Review vendor contracts and performance to identify cost‑saving opportunities and renegotiate agreements.
• Track and report monthly on cost‑optimization progress.
• Maintain facility readiness and safety standards, including equipment inventory and documentation.
• Oversee service vendor relationships, enforce Service Level Agreements and replace under‑performing vendors.
• Control procurement and payment cycles to ensure timely vendor transactions.
• Execute onboarding and off‑boarding checklists, coordinating with Corporate HR and IT for access and system permissions.
• Act as primary point of contact for new hires and liaison for corporate policy implementation, audits and risk controls.
• Plan and coordinate regional events and engagement committees such as Town Halls, Team Awards and Safety committees.

Required profile

• Proven ability to manage office operations, budgets and vendor contracts.
• Strong focus on compliance with corporate policies and safety regulations.
• Experience coordinating cross‑functional teams and regional events.
• Excellent organizational skills for procurement, onboarding and documentation processes.

Required skills