Executive Assistant to Managing Director

About the role

Bridgestream is looking for a highly capable Executive Assistant to support the Managing Director in its Panama office. This role goes beyond traditional administration, acting as a trusted operating partner who helps the Managing Director focus on strategic priorities and effective execution.

Key responsibilities

• Filter information, structure priorities, and coordinate key activities for the Managing Director.
• Prepare briefings, materials, and recommendations to enable informed decision‑making.
• Maintain visibility over strategic initiatives and ensure follow‑through on agreed actions.
• Track priorities, commitments, deadlines, and stakeholder deliverables.
• Coordinate board and committee meetings, including agendas, materials, minutes, and follow‑up actions.
• Support business development by tracking relationships, introductions, meetings, and follow‑ups.
• Manage the Managing Director’s calendar to focus on high‑value activities.
• Arrange travel, logistics, scheduling, and other executive support requirements.
• Assist with the preparation of reports, presentations, and executive communications.
• Maintain organized and confidential records while handling sensitive information with discretion.

Required profile

• Bachelor’s degree in Business Administration, Communications, Management, or a related field.
• 4–8 years of experience supporting senior executives, partners, or leadership teams.
• Background in professional services, financial services, legal, consulting, or similar corporate environments.
• Demonstrated ability to coordinate executive priorities, governance matters, or operational follow‑up.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and stakeholder management abilities.

Required skills