Executive Assistant & Marketing/Sales Coordinator

About the role

We are seeking a highly organized Executive Assistant & Marketing/Sales Coordinator to support our executive leadership and drive operational excellence across administrative, CRM, sales and marketing functions. The role is fully remote and ideal for a proactive professional who can manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage executive calendars, schedule meetings, prepare agendas and document action items.
• Draft professional communications, presentations and executive documents.
• Maintain organized digital filing systems and company documentation.
• Coordinate internal and external projects, monitor timelines and ensure deliverables are met.
• Communicate project status updates to stakeholders and liaise with vendors.
• Maintain accurate records in HubSpot CRM, track sales pipeline activity and marketing engagement metrics.
• Generate CRM reports and provide insights to leadership.
• Assist with marketing initiatives and ensure operational processes run smoothly.

Required profile

• Strong written English skills and excellent attention to detail.
• Proactive, self‑motivated and able to work independently in a remote setting.
• Exceptional organizational and follow‑through abilities.
• Ability to prioritize multiple tasks and meet deadlines.

Required skills

• HubSpot CRM