Bookkeeper & Administrative Assistant (Remote)

About the role

We are looking for a detail‑oriented Bookkeeper and Administrative Assistant to support a vacation‑rental management company. Working remotely, you will manage financial records, process payments, handle payroll, and assist with employee onboarding while interacting with clients and property owners.

Key responsibilities

• Set up and maintain QuickBooks accounts.
• Record financial transactions, reconcile bank and credit‑card statements.
• Prepare basic financial reports such as income statements and profit & loss statements.
• Review Airbnb and VRBO reservation payments for accuracy.
• Process payroll and add new employees/contractors to HR/payroll software.
• Assist with onboarding of new staff.
• Handle purchase orders, expense reports, and reimbursement requests for housekeeping, laundry, and maintenance teams.
• Process client payments and track utility payments for corporate and client properties.
• Support client report requests and become proficient with the Guesty Payments platform.

Required profile

• Proven experience in bookkeeping and administrative tasks.
• Familiarity with QuickBooks and payroll processing.
• Experience using HR/payroll software and handling expense reports.
• Ability to manage multiple tasks with strong attention to detail.

Required skills

• QuickBooks
• Guesty Payments platform
• HR/payroll software

What we offer

• Full‑time remote position, Monday‑Friday 9 AM‑5 PM EST.
• Payment in USD or local currency, based on candidate preference.
• Opportunity to work in the growing vacation‑rental management sector.