Bilingual Executive / Personal Assistant & Office Manager

About the role

We are looking for a highly organized, discreet Bilingual Executive / Personal Assistant who will also manage office operations in Panama City. Reporting directly to the founders, you will ensure their schedules, communications, and daily needs run smoothly, supporting the growth of their international activities across Latin America.

Key responsibilities

• Manage complex, constantly changing calendars across multiple time zones.
• Coordinate regional and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Screen, prioritize, and route executive communications to guarantee timely follow‑up.
• Prepare, format, and organize documents, presentations, reports, and other executive materials.
• Liaise professionally with clients, regional hub leads, service providers, and other stakeholders on behalf of the founders.
• Handle confidential, personal, and ad‑hoc tasks that keep daily operations efficient.
• Support office management and in‑person administrative needs, maintaining an organized work environment.

Required profile

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar supporting senior leaders.
• Fully bilingual in English and Spanish, with strong written and spoken communication skills.
• Exceptional organizational abilities, attention to detail, and the capacity to prioritize effectively.
• High level of discretion when handling confidential information.
• Ability to stay calm and adaptable in a fast‑paced environment with shifting priorities.
• Based in Panama City and available to work onsite five days a week.

Required skills

• Proficiency with modern productivity and communication tools (calendars, document platforms, messaging apps, video‑conferencing).