Resources Management Assistant

About the role

The Resources Management Assistant will support the resources management functions of the Panama Country Office, working under the supervision of the National RMU Officer and the Senior Procurement Associate.

Key responsibilities

• Receive, verify, and consolidate procurement requisition forms, ensuring compliance with the Purchase Authorization Matrix.
• Prepare tender documents, solicit bids, conduct bid analysis, and coordinate supplier agreements and documentation.
• Monitor open requisitions, follow up on delivery of goods and services, and coordinate timely payments with Finance.
• Maintain physical and electronic procurement records in line with IOM procedures.
• Facilitate supplier registration and onboarding in the WAVE system, verifying documentation and banking information.
• Provide technical procurement guidance to office staff and support the Resources Management Unit in financial, procurement, HR, and administrative tasks.

Required profile

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management, International Relations or related field with at least two years of relevant experience, or high school diploma with four years of experience.
• Experience in procurement, logistics, and working with vendors and service providers.
• Familiarity with ERP systems and IOM/UN procurement and logistics rules is an advantage.
• Fluency in both Spanish and English (oral and written).

Required skills

• High level of computer literacy.
• Proficiency with ERP systems.
• Excellent communication and negotiation abilities.
• Ability to prepare clear and concise reports.