Executive Assistant (Bilingual)

About the role

We are a multinational technology company seeking a bilingual Executive Assistant to provide high‑level administrative support to senior management. The role demands proactive coordination of schedules, travel, and events while maintaining confidentiality and professionalism.

Key responsibilities

• Update daily itineraries, adapting to last‑minute changes.
• Manage appointment bookings and optimize senior management’s time.
• Record and welcome high‑level visitors.
• Coordinate conferences, meetings, interviews, lunches, and dinners, ensuring protocols are followed.
• Prepare and monitor local and travel expense reports.
• Organise travel, accommodation, airfare, and transfers for senior executives.
• Provide general administrative support, including filing documents and invoices.
• Filter and prioritize calls and messages for senior management.

Required profile

• Minimum 3 years of experience supporting senior executives.
• Excellent verbal and written communication in both Spanish and English.
• Strong organizational and time‑management abilities.
• Discretion in handling confidential information.
• Proactive attitude and ability to work under pressure.
• University degree in Administration, Communication, or related field (desirable).

Required skills

• Advanced Microsoft Office suite (Word, Excel, PowerPoint).
• Proficiency with calendar management tools and shared calendars.
• Experience using travel‑booking and coordination applications.