Documentation Officer

About the role

We are seeking a detail‑oriented Documentation Officer to join our Shipping Operations team in Panama City. The role focuses on managing maritime export documentation, ensuring accuracy, timeliness, and compliance with operational, regulatory, and commercial requirements.

Key responsibilities

• Receive, review, and control Shipping Instructions (SI) submitted by customers, requesting clarifications when needed.
• Prepare draft Bills of Lading, submit them for customer review, incorporate corrections, and issue final Bills of Lading and Sea Waybills.
• Validate consistency between Shipping Instructions, bookings, and supporting documents, including shipper/consignee details, container numbers, weights, and cargo descriptions.
• Coordinate with the Booking & Equipment Officer on operational changes and maintain communication with the Shipping Operations Supervisor to resolve documentation issues.
• Ensure compliance with internal documentation policies, maintain organized records, and promptly escalate discrepancies.

Required profile

• Bachelor’s degree in Logistics, International Trade, International Business, Customs Administration, or a related field.
• 1–2 years of experience in maritime documentation, international logistics, export operations, or freight forwarding.
• Intermediate proficiency in English.

Required skills

• Proficiency in Microsoft Office.