Billing Assistant

About the role

The Billing Assistant will manage invoice collection, vendor communication and internal coordination to ensure accurate and timely billing operations. This position supports Inchcape’s KPI targets for data integrity, invoicing timeliness and quality standards.

Key responsibilities

• Collect, upload and process invoices from vendors and terminals.
• Download invoices from vendor websites when required.
• Create and post Portside Marine (PSM) invoices as needed.
• Upload checks and receipts to SharePoint and OneDA.
• Submit daily invoices with supporting documents in OneDA using appointment numbers.
• Request and record credit note approvals.
• Assist Operations with Optic, OneDA queries and custom system updates.
• Maintain strong relationships with principals, vendors and internal teams, and communicate daily with team leads, operations managers and ROC managers.

Required profile

• Strong time‑management skills and ability to resolve issues quickly.
• Attention to detail and commitment to data accuracy.
• Customer‑service orientation with focus on satisfaction.
• Ability to build and maintain good relationships with vendors and principals.
• Effective communication with cross‑functional teams.

Required skills

• SharePoint
• OneDA
• Optic (custom system)