Administrative Officer – UCLA Semiconductor Research Hub

About the role

The Administrative Officer supports the UCLA Semiconductor Research Hub by providing the operating infrastructure needed for research, partnership, funding, reporting, and administrative activities. Reporting to the Executive Director and Faculty Director, the incumbent works closely with faculty leaders, Dean's Office units, and industry partners.

Key responsibilities

• Coordinate Hub operations, internal funding processes, member communications, and governance workflows.
• Track financial commitments, allocations, transfers, receivables, and in‑kind contributions.
• Prepare and manage company invoicing, financial reporting, and workshop logistics.
• Maintain visibility of faculty research award expenditures and ensure follow‑through on Hub‑level reporting.
• Support programmatic activities, workshops, and partnership initiatives.

Required profile

• 3‑5 years of relevant work experience in administration or operations.
• Strong organizational judgment and polished written and verbal communication.
• Ability to follow up carefully and manage multiple stakeholders, including faculty, university administrators, industry members, and external partners.

Required skills

What we offer

• Competitive salary range determined by experience and qualifications.
• Comprehensive UC benefits package starting day one.
• Opportunity to work within a leading research hub at a world‑renowned university.