Administrative Assistant with English

About the role

We are seeking an Administrative Assistant who will become the organizational backbone of a group of companies operating in property management, client‑facing sales support, and a marketing & branding agency. This role is ideal for someone who enjoys bringing order to multiple moving parts and wants to learn how a business works from the inside.

Key responsibilities

• Support the administrative management of the property portfolio: track contracts, payments, utilities, renewals, coordinate with vendors and maintenance, keep property files up‑to‑date, and prepare status reports for leadership.
• Schedule and coordinate client visits, manage confirmations, reminders, logistics, and maintain accurate records of contacts, visits, and follow‑ups.
• Issue, send, and follow up on invoices across the group’s brands, track accounts receivable/payable, chase outstanding payments, and maintain digital filing of administrative and accounting documents.
• Handle cross‑cutting organizational tasks such as scheduling, document management, small purchases, and office logistics.

Required profile

• Strong organizational habits with personal systems for lists, reminders, and clean folders.
• Excellent follow‑through: always close the loop on emails, calls, and tasks.
• High appetite for learning across property, contracts, invoicing, and marketing.
• Ambition to grow and take on more responsibility within a year.
• Clear, professional written and spoken communication with clients, vendors, and internal teams.
• Discretion handling financial, contractual, and client information.
• Technical or university studies in Business Administration, Accounting, Marketing or related field.
• 1–3 years experience in administrative, executive assistance, or client‑service roles.
• Based in Panama City with legal authorization to work in Panama.

Required skills

• Advanced use of Excel / Google Sheets.
• Proficiency with Word / Google Docs.
• Strong email and calendar management skills.