Administrative Assistant – UN Women Panama Office

About the role

The Administrative Assistant supports the UN Women Regional Office in Panama City by ensuring smooth office operations, logistical coordination, and compliance with UN Women policies.

Key responsibilities

• Provide general administrative and logistical support, including travel arrangements, customs documentation, and supplier profile management.
• Assist with procurement processes: prepare purchase orders, micro‑purchases, RFQs, and preliminary evaluation of bids.
• Maintain office assets, stationery supplies, and confidential filing systems.
• Support human‑resources functions such as vacancy announcements, interview coordination, and staffing reports.
• Facilitate security‑related administrative tasks and contribute to security assessments and compliance surveys.

Required profile

• Secondary education required; Bachelor’s degree in business or public administration desirable.
• At least five years of progressive experience in administration, procurement, HR, or logistics support.
• Working knowledge of English and fluency in Spanish.

Required skills

• Proficiency with MS Word and MS Excel.
• Experience using ERP systems, preferably Oracle Cloud.
• Ability to manage virtual collaboration platforms.