Accounts Payable Specialist

About the role

We are seeking a highly organized and detail‑oriented Accounts Payable Specialist to join our growing team. The role ensures vendor bills and invoices are processed accurately and on time while maintaining strong communication with vendors, facilities and internal departments. The ideal candidate works independently, handles a high‑volume workload and takes ownership from invoice receipt to payment.

Key responsibilities

• Monitor AP email inboxes, handle vendor inquiries and route invoices to the appropriate approvers.
• Upload, code and save invoices in Intacct or Stampli, ensuring accurate accounting entries.
• Collect W‑9 forms, coordinate new‑vendor setup and maintain AP tracking systems.
• Follow up on pending approvals, reconcile vendor statements and resolve discrepancies.
• Support month‑end AP close, assist with export clean‑up and generate vendor pivot reports.

Required profile

• Previous experience in Accounts Payable, preferably with high‑volume invoice processing.
• Strong organizational, time‑management and communication skills.
• Ability to work independently, solve problems and ensure accuracy.
• Detail‑oriented with a proactive attitude.

Required skills

• Experience with ERP/AP systems such as Intacct or Stampli.
• Proficiency in Microsoft Excel.
• Familiarity with Google Workspace.