Executive Assistant to Regional Chiefs

About the role

The position provides comprehensive executive, strategic and operational support to assigned regional Chiefs, ensuring efficient agenda management, priority handling and coordination of key projects and initiatives across the organization.

Key responsibilities

• Manage and coordinate executive agendas, meetings, committees and commitments for the Chiefs.
• Organise executive meetings, regional corporate events and other corporate activities.
• Prepare reports, presentations and decision‑support materials.
• Maintain executive documentation with strict confidentiality.
• Coordinate national and international travel, including logistics and post‑trip follow‑up.
• Handle personal requests of assigned executives with discretion.
• Administer expense processes, corporate cards, purchases, payments and vendor relations.
• Support planning and execution of regional corporate events.
• Ensure confidential handling of financial, strategic, organisational and personal information.
• Anticipate executive needs and propose solutions to optimise time and resources.

Required profile

• University degree in Administration, Human Resources or a related field.
• At least 4 years of experience in executive assistance or high‑level administrative support.
• Proven ability to manage executive agendas, travel logistics and corporate events.
• Strong organisational skills and attention to confidentiality.

Required skills

• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Agenda and email management.
• Basic financial reporting for expense statements.
• Intermediate‑advanced English (B2 level or higher).