Marketing Operations & Events Coordinator

About the role

We are seeking a Marketing Operations & Events Coordinator to be the execution backbone of our marketing and events pipelines. Working remotely from LATAM or the Philippines, you will support conference logistics, sponsorships, campaigns and data tracking while collaborating directly with the CEO and Marketing team.

Key responsibilities

• Provide financial admin support, including contract management, vendor invoice tracking, purchase request processing, and daily bookkeeping using Excel and QuickBooks Online.
• Plan and execute conferences, trade shows, webinars, and other company events, managing timelines, budgets, registrations, travel, booth logistics, and shipment/inventory of event materials.
• Assist with onsite and virtual event execution as needed.
• Review sponsorship agreements, track deliverables, maintain organized records of packages, invoices, and contacts, and identify opportunities to increase visibility through existing partnerships.
• Research conferences, associations, and sponsorship opportunities relevant to school districts, education organizations, and industry stakeholders; evaluate event relevance, cost, and expected return and prepare recommendations for leadership.
• Maintain accurate conference, sponsorship, contact, and budget trackers in Google Workspace and HubSpot CRM; clean and deduplicate data to ensure reliability.
• Track registrations, leads, and post‑event outcomes; support reporting on event performance.
• Assist with email campaigns promoting conferences, webinars, and other marketing initiatives.

Required profile

• Exceptionally organized, detail‑obsessed, and proactive.
• Strong administrative or marketing background, preferably with experience in event coordination.
• Ability to work independently in a fully remote environment.
• Comfortable handling financial admin tasks and data management.

Required skills

• Excel
• QuickBooks Online
• Google Workspace
• HubSpot CRM

What we offer

• Starting hourly rate of US$9.00 during training/probation.
• 100% remote work from LATAM or the Philippines.
• Full‑time position in a fast‑growing, award‑winning EdTech startup.
• Opportunity to work directly with senior leadership and contribute to scaling early‑childhood education solutions.