Executive Transportation & Messenger Officer

About the role

The employer is looking for a bilingual executive driver and administrative support professional with experience providing transportation to senior executives, managing corporate errands, overseeing vehicle fleets and supporting general administrative and facility operations. The role demands a high level of professionalism, discretion, punctuality and organisational skills, with advanced English.

Key responsibilities

• Provide safe, reliable and punctual transportation to senior executives, company leadership and expatriate personnel, coordinating schedules, appointments and daily itineraries.
• Oversee preventive and corrective maintenance of company vehicles, including fuel consumption, Panapass, registration and licence plates, batteries and cleanliness.
• Handle daily banking transactions, collect and deliver correspondence, documents and packages, and deal with administrative procedures at municipal offices, Social Security (CSS) and notary offices.
• Coordinate and supervise maintenance providers and contractors for air conditioning, electrical work, plumbing, security and cleaning, in line with company standards.
• Assist with supplier coordination, transportation arrangements and requests from the President's Office and expatriates.
• Ensure compliance with building emergency procedures, coordinate with building administration and oversee office supplies and materials.
• Ensure confidential corporate documents and correspondence are handled, transported and delivered on time.

Required profile

• High school diploma; additional studies in administration or related fields are an advantage.
• At least 2 years of proven experience in administrative assistance, general services, corporate messenger duties, fleet management or facilities coordination.
• Valid, up-to-date driver's licence; previous executive transportation experience is highly preferred.
• Experience with banking transactions, government procedures and confidential documentation.
• Advanced English and Spanish, spoken and written.

Required skills

• Knowledge of corporate vehicle management and fleet maintenance coordination.
• Familiarity with administrative operations, supplier coordination and facilities management.
• Excellent organisation, discretion and punctuality.

What we offer

• Private medical insurance.
• Performance-based bonuses.
• Overtime pay for additional hours worked.