Executive Assistant & Onboarding Support

About the role

We are looking for a full‑time Executive Assistant & Onboarding Support to work on‑site in Panama City. The role combines high‑level administrative assistance for senior leadership with proactive support for new client onboarding.

Key responsibilities

• Identify urgent matters and route communications to the appropriate attorneys.
• Support scheduling, follow‑ups, and calendar management for executives.
• Assist the onboarding team with new client inquiries and documentation.
• Respond to messages from leads and clients via email, calls, and WhatsApp.
• Monitor communications channels to ensure timely responses and organized client follow‑up.
• Maintain confidentiality and professionalism in all interactions.

Required profile

• Proficiency in executive administrative assistance and office management.
• Strong communication skills for interaction with internal and external stakeholders.
• Excellent organizational and time‑management abilities.
• Proficiency with office software applications and related tools.
• Mandatory English proficiency.
• Ability to support onboarding processes; familiarity with compliance and legal documentation is a plus.

Required skills

• Office software applications (e.g., Microsoft Office).
• Email and messaging platforms (e.g., WhatsApp, corporate email).