Asistente Ejecutivo

About the role

The Executive Assistant will support the management team at Grupo ONZE by ensuring smooth daily operations, handling schedules, and facilitating communication across departments. This full‑time, onsite position is based in Panama City and requires a proactive, detail‑oriented professional.

Key responsibilities

• Manage calendars, schedule meetings and training sessions for the executive team.
• Prepare reports, presentations, and meeting minutes.
• Handle internal and external communications, including emails and phone calls.
• Track and record expenses, maintaining accurate financial documentation.
• Organize and file administrative and confidential documents.
• Coordinate events, visits, and special projects with other departments such as HR, Commercial, Central Kitchen, Finance, and Operations.

Required profile

• Proven experience in executive support and administrative assistance.
• Strong ability to manage agendas, coordinate meetings and trainings.
• Experience preparing and controlling expense reports.
• Excellent written and verbal communication with attention to detail.
• Capability to handle confidential information responsibly.
• Technical or university education in administration, business management or related fields.
• Organized, proactive, able to prioritize tasks and work well in a team.

Required skills

• Microsoft Excel